Maintenance execution

The Maintenance Execution process in Productoo P4 software is designed to streamline and document maintenance tasks efficiently. This guide outlines the steps technicians follow from receiving Maintenance Orders to completing them, ensuring detailed tracking and reporting.

1. Accessing Maintenance Orders:

   • Dashboard View:

     • Upon logging into the Maintenance Shopfloor View, technicians see a dashboard listing Maintenance Orders assigned to them or their team that are not yet started.

   • Maintenance Order List:

     • Technicians can navigate to the "Maintenance Order list" from the dashboard, which categorizes all assigned Maintenance Orders by their status: "Created," "Assigned," "Assigned to Team," "In Progress," "Paused," "Redbox," and "Completed."

2. Viewing Maintenance Order Details:

   • Click on a Maintenance Order to open its detail view.

   • The detail view includes:

     • Equipment details (with links to equipment documentation, maintenance history, etc.).

     • Description of the maintenance issue.

     • Attached media files (photos, videos, audio recordings).

     • Specific maintenance instructions.

3. Starting the Maintenance Process:

   • In the Maintenance Order detail view, click the "Start Maintenance Order" button.

   • The status of the Maintenance Order changes to "In Progress."

   • If the order was not already assigned to the technician, it is automatically assigned upon starting.

4. Pausing and Resuming Maintenance:

   • To pause the maintenance process, click the "Pause Maintenance Order" button.

   • A dialog box will appear to fill out the reason for the pause.

   • To resume, click the "Continue Maintenance Order" button.

5. Logging Maintenance Actions:

   • Use the "Completion Confirmation" button to log individual steps and actions taken during the maintenance process.

   • The Completion Confirmation dialog allows for:

     • Logging the time taken for each part of the work.

     • Documenting the executed instructions.

     • Recording the spare parts used and their quantities.

     • Adding written notes and media files (photos, videos, audio recordings).

6. Saving and Finishing Maintenance Tasks:

   • Click "Save" in the Completion Confirmation dialog to save the entry and continue working.

   • Click "Save and Finish" to save the entry and close the Maintenance Order.

   • Alternatively, use the "Complete Maintenance Order" button in the Maintenance Order detail view to finalize the order.

7. Benefits of Detailed Logging:

   • Each Completion Confirmation entry is logged, ensuring a detailed record of the maintenance process.

   • This logging includes information on spare part consumption and technician time, providing a solid data foundation for reporting and cost analysis.

   • Using these features ensures comprehensive tracking and accountability throughout the maintenance process.

Conclusion: The Maintenance Execution process in Productoo P4 software enables technicians to manage and document maintenance tasks effectively. By following these steps, technicians ensure that maintenance activities are accurately recorded, facilitating efficient management, reporting, and analysis of maintenance operations.

Tips for Effective Maintenance Execution:

• Regularly update the status of Maintenance Orders to keep all stakeholders informed - the exact times of proces start, pause, resume and finish are used for process performance reporting.

• Use the Completion Confirmation feature diligently to maintain accurate and detailed records.

• Ensure all relevant information, including media files and notes, is attached to Maintenance Orders for comprehensive documentation.

By adhering to this documentation, technicians can optimize their maintenance workflow and contribute to the overall efficiency and reliability of equipment management in P4.